Before you can send and receive e-mail messages in Microsoft Outlook, you must first set up and configure an e-mail account.
Outlook supports Microsoft Exchange, as well as POP3, IMAP, and some HTTP e-mail accounts. Your Internet service provider (ISP) or e-mail administrator can provide you with the configuration information that you need to manually set up your e-mail account in Outlook.
For most accounts, Outlook can automatically detect and configure the account by using just a name, an e-mail address, and a password. Exchange account users usually do not not have to type any information, because Microsoft Office Outlook 2007, 2010 or 2013 can identify the network credentials used to connect to the Exchange account.
E-mail accounts are contained in profiles. A profile is comprised of accounts, data files, and settings that contain information about where your e-mail is stored. A new profile is created automatically when you run Outlook for the first time, and after that the profile runs each time that you start Outlook.
Most people need only one profile. However, sometimes you might find it useful to have more than one profile. For example, you might want one profile for work and another profile for home. Also, if other people use the same computer that you do, their e-mail accounts and settings can be kept in a separate profile, under a different profile name.
Note For Outlook Express users, profiles in Outlook are similar to identities in Outlook Express. Outlook profiles have no relation to the hardware and software profiles in the Microsoft Windows operating system.
Depending on your needs, you can add several e-mail accounts in a single Outlook user profile. For example, you can add an Exchange account to handle your business e-mail and then add an Internet e-mail account, such as a POP3 account from your ISP, to process your personal e-mail. Profiles can contain all of your e-mail accounts, but there is a limit of one Exchange account per profile.
Exchange accounts can be added when you run Outlook for the first time, or by closing Outlook, and then clicking the Mail icon in Control Panel in Windows.
Note There can be only one Exchange account in a profile.
Exchange accounts can only be added when you run Outlook for the first time, or by closing Outlook, and then clicking the Mail icon in Control Panel in Windows.
Note POP3, IMAP, and HTTP e-mail accounts can be added to the current Outlook profile at any time. In addition, you can add these accounts to any other profile, or to a new profile that you create by opening the Mail module in Control Panel in Windows.
Note POP3, IMAP, and HTTP e-mail accounts can be added to the current Outlook profile at any time. In addition, you can add these accounts to any other profile by clicking the Mail icon in Control Panel in Windows.
Note If you were using an Exchange account, your data will remain on the mail server unless you move it to a .pst file. For IMAP and HTTP accounts, your messages that were displayed in Outlook are saved in a .pst file. However, unlike with POP3 accounts, you must add the .pst file back to your Outlook profile manually by using the Data File Management command on the File menu.